In Tally ERP 9 there are two kinds of Groups for Ledgers. 1) Pre-Defined or Default Groups for Ledgers which are ready-made. We can neither deleted nor change its Group, but we can alter all the options including the Name of the group except Group Head. With my practical knowledge i am telling you don't try to alter the name of the default group/s. 2)another is User-Defined Groups where you can create any number of Groups for organizing the Ledgers as per your requirements.
You can find 28 pre-defined Primary & Sub Groups in Tally ERP 9, out of which 15 are Primary Groups and 13 are Sub-Groups. You can have a look at all the Primary, Sub Groups from List of Accounts screen.
In the above screen the names Italicized in the Main Area of the Tally Window are the Ledgers, highlighted are the Sub Groups counting to 13 and names in bold not highlighted are the Primary Groups counting to 15.
Here Mr. Raghunath works as an accountant for Dhanalakshmi Seeds. His boss regularly asks him about the outstanding payable to Seed Suppliers, Packing Material Suppliers, Seed Testing Laboratory companies. he is new to the seed industries. He fails to trace out the classified outstanding payable to the suppliers. He is using Tally ERP 9.
Let's go towards the solution way. In Tally ERP 9 Groups for ledgers helps the user to classify the ledgers based on the requirement of the user. Here Mr. Raghunath's requirement is to classify the ledgers. If he organizes the ledgers under a specif group he can come of this problem. and gets good remark from his boss.
Creating User-Defined Group
Open Tally ERP 9 and select the Company for which you want to create Group for a Ledger. Select Accounts Info under Masters from Gateway of Tally. and click on Groups and finally select Create under Single Groups.
Give name for the Group and select the Accounting Head of the Group, set No behaves like a for Sub-Ledger and Yes for Nett Debit/Credit Balances for Reporting. Lease the rest of the things as it is and accept.
Mr. Raghunath has created all the groups and the final output of his effort would be like this.
Here you can see Mr. Raghunath work that he created groups. Lets understanding this sheet. Here all the groups are created under Sundry Creditors. Mr. Raghunath has raised two points that first one is why only Seed Creditors showing the list of ledgers under it, where not other groups? and the second one is Packing Material Suppliers group is showing Debit & Credit figures where as Seed Suppliers showing only Credit figure even though it has debit balances as well?
When i was telling the process of created groups, i told about settings for Sub-Ledger and Nett Debit/Credit Balances. Here all the groups except Seed Suppliers groups has No option for Nett Credit/Debit Balances for reporting. So that the other groups are showing Gross Balances where as Seed Suppliers groups showing net balance on Credit side by deducting the Debit Balance from the Credit balance. And the Seed Suppliers groups has set No for behaves like a Sub-Ledger so it shows all its' inner ledgers where as other groups are set as Yes hence not showing off the inner ledgers.
Like this way Mr. Raghunath has impressed his boss and got salary increment. Why don't you try this for your company. don't hesitate to ask me for help. You dare i help.