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How to record Petty Cash received in Tally.EPR 9?


In general practice the Cashier will be given with a small amount of Cash to meet the day to day common expenses like Local Conveyance, Transport Charges. And this small amount will be called as Petty Cash. The receipt of Petty Cash received, can be recorded in Tally.ERP 9 using the Contra Voucher Type.

Image: How to record Petty Cash Received in Tally.EPR 9?
Petty Cash Receipt Entry in Tally.ERP 9

And we can use the Contra Voucher Type in Tally.ERP 9 when any one of the following transactions takes place.

  1. Deposited Cash into Bank
  2. Withdrawn Cash from the Bank
  3. Transferring the funds from one Bank Account to another Bank account (In case of more than one Bank accounts are handled by the Company).
  4. And when Petty Cash received.

We will be having the default Cash Ledger in Tally.ERP 9, but we have to create a ledger for Petty Cash Account.

For recording the Petty Cash Receipt

  1. Select Accounting Vouchers option under Transaction in Gateway of Tally screen.
  2. In the Accounting Voucher Creation screen you can see the type of the Voucher opened.
  3. To change the Voucher Type to Contra Voucher Type either select the Contra button available in the Button Area or press F4 Key using the Keyboard.

Now we are in Contra Voucher Type to record the Contra transaction. And here we are receiving the Petty cash from the Main Cashier so here Debit the Petty Cash Ledger and amount as well Credit the Cash Ledger and amount and save the screen to record the transaction. And this how we can use the Contra Voucher Type to record the Petty Cash receipt entry in Tally.ERP 9

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is the founder of AccountsGuy.Net with the view of providing Accounting and Technical support using Accounting package Tally ERP 9, and Office Tools to the people. I write articles on Accounts, Blogging, Computer Operating, and technical issues and some of my experiences on them for students, beginners. Follow our Networks or sing-up for the email newsletter below for your daily dose of Tips and Tricks.
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{ 22 Comments... read them below or add one }

Amit Mandal said...

SIR DIRECTOR NE MUJHE CASH DIYE OFFICE EXPENCE KE LIYE ISKI ENTRY KASI HOGI BTA DO SIR PLEASE SIR

Venkkatesh K said...

If the Cash is paid from the Main Cash then Debit the Petty Cash Ledger and Credit the Cash Ledger. If the Cash is given by the Proprietor then Debit the Petty Cash Ledger and Credit the Proprietor Ledger.

Unknown said...

sir so far we were using only one bank account now one more bank account added to our company how to enter this in Tally cash withdrawn from one bank account and deposited in another bank account

Unknown said...

sir so far we were using only one bank account now one more bank account added to our company how to enter this in Tally cash withdrawn from one bank account and deposited in another bank account

Venkkatesh K said...

Just create another Bank Account in Tally.ERP 9 in the Contra Voucher Debit the Depositing Bank Ledger and Credit the Withdrawing Bank Ledger. For example an amount of Rs. 2000 deposited into SBI Account from Axis Bank.

So, Debit the SBI Account and Credit the Axis Bank Ledger for an amount of Rs. 2000/-

Venkkatesh K said...

In order to record the Cash Withdrawal from Bank and Depositing that Cash in Another Bank we have to pass two different Contra Voucher Entries in Tally.ERP 9 for that.

Use the Contra Voucher Type and first record the Cash Withdrawal from Bank Account by Debiting the Cash Ledger and Crediting the Bank Ledger.

For Cash Deposit in another Bank use the same Voucher Type Debit the Bank Ledger and Credit the Cash Ledger.

Aslam VK said...

Hi Sir, could you please advise as to how to create petty cash account for the staffs in tally9. Like, petty cash is given from main cash to 1 or 2 staffs for day to day expenses.

Venkkatesh K said...

You can create the Petty Cash Ledger by reading the How to create Petty Cash Ledger in Tally.ERP 9? article. And You can create as many Petty Cash Ledger as you wish.

In order to record the Petty Receipt in Tally.ERP 9 read the How to Record Petty Cash Receipt in Tally.ERP 9 article. If still having any doubt comment your query.

Henry key said...

Sir have used my petty cash to deposit in bank. How will I enter that bank cash receipt in my petty cash

Venkkatesh K said...

In order to record the Petty Cash Deposit in Bank Account use the Contra Voucher Type. Debit the Bank Ledger and Credit the Petty Cash Ledger

vka said...

Dear Mr Venkatesh
Thanks a lot for all the guidance you have been giving to all. Pl guide further as to once the Petty Cash Ledger a/c has been created , how do we pass entries for the expenses incurred out of this Petty Cash. Also if we adopt a "cash float" procedure, that is , if the physical cash balance reaches a minimum limit , we submit all the expenses and ask for a reimbursement so that the petty cash level is reached again - what entries to be passed. Thanks a lot once again- Regards Vijay

Venkkatesh K said...

In order to pay off the Expenses you need to use the Payment Voucher Type and i have explained it in Office Advances Payment Article in my Blog. Just read it and You have to use the "Petty Cash Ledger" instead of default "Cash Ledger" to pay off the Expenses using your Petty Cash Ledger.

jiten dhodi said...

Respected sir,
My query for the moments is that...i feel complication while putting ledger under which heads it has to be....heads complications matters

Venkkatesh K said...

While you are putting a Group for a Ledger just understanding the nature of such ledger and you will find Group Head for that Ledger.

sam said...

Sir,
maine kabhe cash maintain nahe kiya tally me. or ab company mujhe cash maintain karne ko bol rhe hai. ti kaise suru karu? or cash ka transaction 2 log kar rhe hai.. unke expenses ko kiase maintain karu. please do needful.

Venkkatesh K said...

If your are the Petty Cashier then first you have record the Petty Cash Receipt as i shown in this Blog Post. If you are the Main Cashier Just use the Receipt Voucher and Payment Voucher for recording such transactions and before that you have create corresponding Expenses Ledgers and Income Ledgers

sujeeda sujeeda said...

I have opening balance of rs 1000 for petty cash. Fuel rs 50 and stationery rs 40. Closing balance is rs 910. How will enter this in tally.erp 9. Please help.

Venkkatesh K said...

You have to pass the Payment Voucher in Tally.ERP 9 for the expenses. Credit the Petty Cash and Debit the Expenditure Ledgers for the day. Automatically the Petty Cash Ledger will be set to Rs. 910/- as you said.

SANTOSH YADAV said...

HOW 2 MAKE PETTY CASH TRANSFER ENTRY FOR EXPENSES & WHAT TYPE OF ENTRY HAVE TO MAKE LIKE JV OR PAYMENT.

Venkkatesh K said...

In Tally.ERP 9 one can maintain Petty Cash Ledger for the Petty Cash Receipt you have to use the Contra Voucher Type and for the Payment of expenditure using the Petty Cash you have to you use the Payment Voucher Type.

himanga panging said...

sir i am the cashier and everday i have some cash left with me as closing balance. so for that entry what ledger should i create and how to record.also how to record opening balance for the next day

Venkkatesh K said...

In Tally.ERP 9 you no need to enter the opening balance for every day, it will be carry forwarded by the Software itself. You have to create a Petty Cash Ledger.

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