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How to record Sales Return transaction in Tally.ERP 9?


In Tally.ERP 9 Accounting Software we can record the Goods Returns received from the customers. First we need to create a Sales Return Ledger account and after that we can use the Credit Note Voucher Type to record the Sales Return transaction in Tally.

Image: Credit Note Voucher Creation in Tally.ERP 9
Credit Note Voucher entry in Tally.ERP 9

When sales made there is possibility of Return Goods, for which we need to pass a Sales Return entry by crediting either Cash Ledger or Debtor Ledger. There must be a sale, prior to the Sales Return. If there is a Sales Return Voucher entry found before a Sales make in the Books of Accounts, then it is the mistake of the Bookkeeper. It is the major point one must keep in mind while accounting the sales return transaction.

Here we are recording Goods Return worth Rs. 2,000 and returning Cash in return. Before going for Voucher Creation, we have to create Sales Return Ledger under Sales Account Group. For the Sales Return transaction there is Credit Note Voucher Type available in Tally.ERP 9. As you credit the Customer Ledger in the books, therefore it is called as Credit Note. If you enter Sales Return (here in Tally Credit Note) of Cash Sales you credit the Cash Ledger otherwise you credit the Customer (Sundry Debtor as usual) Ledger.

For recording the Sales Return with Cash

  1. Select Accounting Vouchers option under Transaction in Gateway of Tally screen.
  2. In the Accounting Voucher Creation screen you can see the type of the Voucher opened.
  3. To change the Voucher Type to Credit Note Voucher Type either, select the Credit Note button available in the Button Area or press Ctrl+ F8 Keys using the Keyboard.

If the Credit Note Button is disabled and not opening the credit note voucher set “Use Debit/Credit Notes” option as YES from “Accounting Features” screen. Find this option in the below screen.

Keep YES for Use Debit/Credit Notes under Invoicing
Enabling Credit Note in Tally.ERP 9

How to create Debtor Ledger Account in Tally.ERP 9?


Usually, when we sell goods on credit or lend money to someone else we record the individual or company name in the Books of Accounts and we treat him as a Debtor. In Tally.ERP 9 Accounting Software we can create a Ledger Account for Debtors.

How to create Sundry Debtor Ledger Account in Tally.ERP 9
Debtor Ledger creation in Tally.ERP 9

In Tally.ERP 9 Accounting Software we can create as many Book Debts Accounts that we want to create for a Company we can do it using the Ledger Creation screen and with the help of Sundry Debtor predefined Ledger Group.

In order to create a Sundry Debtor ledger just open the Tally.ERP 9 and load the Company to work with and get to the Ledger Creation screen. In the Ledger Creation screen

  1. Give a name for the Debtor.
  2. Choose Sundry Debtors from the List of Groups for under field.
  3. Provide the Mailing Details and other information if required.
  4. Enter the Closing Balance if there.

And accept the screen to create the Debtor Ledger. This is how to create a Debtor Ledger Account in Tally.ERP 9 Accounting Software.

How to create Sales Return Ledger Account in Tally.ERP 9?


In order to record the Goods Return received from customers we can create a Sales Returns Ledger account in Tally.EPR 9 Accounting Software. But we do not have separate Ledger Group for creating the Sales Returns Ledger. So, we have to choose suitable Trading Ledger Group.

How to create Sales Return Ledger Account in Tally.ERP 9?
Sales Return Ledger Account creation in Tally.ERP 9

In Tally.ERP 9 we have Predefined Groups to create Ledger Accounts. So, we can use one of the Groups to create the Sales Returns Ledger Account. And best suitable Group is Sales Accounts Group as it indirectly affects the Sales Account in Trading Account.

In order to create Sales Returns Ledger Account

  1. Get to the Ledger Creation screen.
  2. Provide the Name for the Ledger e.g. Sales Returns A/c.
  3. And choose Sales Accounts Group name for Under field.
  4. And set Yes option for Inventory values are affected field if Accounts are maintained with Inventory is enabled.

And accept the Ledger Creation screen to create the Sales Return Ledger. And this is how to create Sales Returns Ledger in Tally.ERP 9.

How to record Unsecured Loan receipt entry in Tally.ERP 9?


In Tally.ERP 9 Accounting Software we can record the Cash or Bank Receipts from sundry debtors or from someone else like Individual financers in the Receipt Voucher Type. And this is the one of the Voucher Types available in Tally Software only meant for Cash or Bank Receipts.

Image: How to record Receipt in Tally.ERP 9
Receipt Voucher entry in Tally.ERP 9

We will be getting the receipts from our Dealers and even we get finance from someone else either from Banks or from Financial Institutions. In such case we can use Receipt Voucher Type to record the transaction in Tally.ERP 9.

Here the company has borrowed an amount of Rs.15,000/- in Cash from his friend Mr. Eswar. For that we have to create a ledger for Eswar. By default Cash ledger is available and we have to create a ledger for Mr. Eswar who has lent money without taking any security.

For recording the Loan Receipt

  1. Select Accounting Vouchers option under Transaction in Gateway of Tally screen.
  2. In the Accounting Voucher Creation screen you can see the type of the Voucher opened.
  3. To change the Voucher Type to Receipt Voucher Type either, select the Receipt button available in the Button Area or press F6 Key using the Keyboard.
  4. Chose either Cash or Bank Account as Debit and enter the amount.
  5. And select Mr. Eswar Account Ledger for Credit and enter the amount.

And save the screen to completely record the Loan Receipt transaction. And this is how to record the Unsecured Loan received from an individual using the Receipt Voucher Type in Tally.ERP 9.

How to create an Unsecured Loan Ledger Account in Tally.ERP 9?


In Tally.ERP 9 we have a different Ledger Group available for recording the Loan taken from a Financer or Bank by not providing any Security. And it should not be considered as Loans and we must be treated as Unsecured Loan.

How to create Unsecured Loan Ledger Account in Tally.ERP 9?
Unsecured Loan Ledger Account Creation in Tally.ERP 9

We have a different Ledger Groups available for creating different kinds of Ledgers in Tally.ERP 9. For Unsecured Loans Account we have Unsecured Loans Group to create the ledger in Tally.

So, let us use that Group to create the Unsecured Loan Ledger Account. Select your Company in Tally.ERP 9 and get to the Ledger Creation screen

  1. Enter the name of the Unsecured Loan given party name under Name field.
  2. Select Unsecured Loans from the List of Groups for Under field.
  3. Provide the Mailing Details, Tax Information and other details if required.
  4. If there is any Opening Balance enter it.

Accept the screen to create the Unsecured Loan Ledger. And this is how to create an Unsecured Loan Ledger account in Tally.ERP 9 Accounting Software.

How to create a Creditor Ledger Account in Tally.ERP 9?


There will be Individual or Companies who Credit the Funds or supply the Goods on Credit to another Company or Firm for the business purpose. And they will be treated as Creditors by receiving company. In Tally.ERP 9 we can create a ledger to account them with the help of Sundry Creditors Ledger Group in the books of Receiving Company.

How to create Creditor Ledger in Tally.ERP 9?
Creditor Ledger creation in Tally.ERP 9

In Tally.ERP 9 Accounting Software we can create as many Creditors we want to create for the Company we can do it using the Ledger Creation screen and with the help of Sundry Creditor predefined Ledger Group.

In order to create a Sundry Creditor ledger just open the Tally.ERP 9 and load the Company to work with and get to the Ledger Creation screen. In the Ledger Creation screen

  1. Give a name for the Creditor.
  2. Choose Sundry Creditors from the List of Groups for under field.
  3. Provide the Mailing Details and other information if required.
  4. Enter the Closing Balance if there.

And accept the screen to create the Creditor Ledger. This is how to create a Creditor Ledger Account in Tally.ERP 9 Accounting Software.

How to record Petty Cash received in Tally.EPR 9?


In general practice the Cashier will be given with a small amount of Cash to meet the day to day common expenses like Local Conveyance, Transport Charges. And this small amount will be called as Petty Cash. The receipt of Petty Cash received, can be recorded in Tally.ERP 9 using the Contra Voucher Type.

Image: How to record Petty Cash Received in Tally.EPR 9?
Petty Cash Receipt Entry in Tally.ERP 9

And we can use the Contra Voucher Type in Tally.ERP 9 when any one of the following transactions takes place.

  1. Deposited Cash into Bank
  2. Withdrawn Cash from the Bank
  3. Transferring the funds from one Bank Account to another Bank account (In case of more than one Bank accounts are handled by the Company).
  4. And when Petty Cash received.

We will be having the default Cash Ledger in Tally.ERP 9, but we have to create a ledger for Petty Cash Account.

For recording the Petty Cash Receipt

  1. Select Accounting Vouchers option under Transaction in Gateway of Tally screen.
  2. In the Accounting Voucher Creation screen you can see the type of the Voucher opened.
  3. To change the Voucher Type to Contra Voucher Type either select the Contra button available in the Button Area or press F4 Key using the Keyboard.

Now we are in Contra Voucher Type to record the Contra transaction. And here we are receiving the Petty cash from the Main Cashier so here Debit the Petty Cash Ledger and amount as well Credit the Cash Ledger and amount and save the screen to record the transaction. And this how we can use the Contra Voucher Type to record the Petty Cash receipt entry in Tally.ERP 9

Is is possible to create Petty Cash Ledger in Tally.ERP 9?


For large Companies there will be a Petty Cashier available to maintain Petty Expenses for which he gets Cash from the Main Cashier. So, he has to maintain Petty Cash Ledger. In Tally.ERP 9 we can record such transaction and maintain Petty Cash statement by creating Petty Cash Ledger in Tally.ERP 9.

How to create Petty Cash Ledger in Tally.ERP 9?
Petty Cash Ledger Creation

All the Petty Expenses like Coffee & Tea, Printing & Stationery, Office maintenance are mostly used to paid through Petty Cash by the Petty Cahiers. So, we have to create a separate Ledger for Petty Cash which is just similar to Cash Ledger Account in Tally.ERP 9.

In order to create the Petty Cash Ledger

  1. Open the Ledger Creation screen.
  2. Enter name as Petty Cash.
  3. Choose Cash-in-hand Group for Under field.
  4. And enter the Opening Balance if the ledger having opening balance.

Accept the Ledger Creation screen to create the Petty Cash Ledger. And this is how we can create Petty Cash Ledger in Tally.ERP 9 using Cash-in-hand group.

How to record Sales transaction in Tally.ERP 9?


In Tally.EPR 9 there are various Voucher Types available for recording different kind of business transactions and for recording the Sales Transaction we have Sales Voucher Type in hand.

Image: How to record Sales in Tally.ERP 9?
Cash Sales entry in Tally.ERP 9

To obtain the profit we have to sale either, goods or services, after we have purchased the goods or services based on the business nature. Sale is the major aspect in every business concern. If there is no Sale there is no Profit and no Business. Here we are selling Goods worth Rs. 80,000 for cash. Before going for Voucher Creation, we have to create Sales Ledger under Sales Account Group. For the sales transaction there is Sales Voucher Type available in Tally.ERP 9.

For recording the Sales with Cash Ledger

  1. Select Accounting Vouchers option under Transaction in Gateway of Tally Screen.
  2. In the Accounting Voucher Creation screen you can see the type of the Voucher opened.
  3. To change the Voucher Type to Sales Voucher Type either, select the Sales button available in the Button Area or press F8 Key using the Keyboard.
  4. Chose the Date of the transaction.
  5. Just debit the Cash Account Ledger and enter the amount.
  6. After the select Sales Account Ledger for credit and enter the amount.

And save the Accounting Voucher Creation screen to successfully record the transaction. And this is how to record Cash Sales in Tally.ERP 9 using Sales Voucher Type.

How to create Gmail Account for your Business for free of cost?


Gmail is an email service hosted by the Google Inc., and it is a form of electronic media to send and receive text messages apart that we can enclose media files like Photographs, Videos, and other Computer Application Files like MS Work, MS Excel etc.,

How to create Gmail Account for free of cost
Creating Gmail Account

In order to create Gmail account you must have a Mobile Number to confirm your identification. Before starting, be prepared with a username and password that you have enter while creation the account. And keep the Date of Information if you are creating account for a Business Firm.

To create a Gmail Account your Computer must have Internet Connection and open Google Chrome or Internet Explorer or some other Internet Browsers from your computer.

  1. In Browser Address Bar just type www.gmail.com.
  2. Find for the hyperlink with text Create an account or such similar meaning text and click on it.
  3. In the Create your Google Account screen you need to fill all the fields which are mandatory
  4. Name field contains First Name and Last Name just enter your Name in First Name field and your Surname in Last Name field, if you are creating for your Business for instance for Hussain Abbas & Co., type First Name as Hussan Abbas & Co and Last Name as ., so your complete name will be displayed. Whatever the name you want to display in your mail put it in the First Name field.
  5. Choose your username will contain @gmail.com by default here you need to type your desired username (combination of letter, numbers and period) for your Gmail Account. Based on your user name your Gmail id will be created if you type kshyam24 your email id will be kshyam24@gmail.com
  6. Create a password field allows you to create a lock code for your Gmail account. And it should contain at least 8 characters. Try to create a strong password with combination of letters, numbers, and other special characters. After that once again confirm the password.
  7. Date of Birth field need to be filled with your Date of Birth or Date of Incorporation in case of a Business firm.
  8. Gender dropdown box contains Male, Female, and Other option just chose which is applicable for you.
  9. Enter your Mobile Number in Mobile phone field.
  10. Your current email address field can be filled with your existing mail id, if you already having a mail id otherwise leave it.

Finally you see the image or some text code that need to be entered in the text field provided in order to confirm that you are creation a mail id. Choose your Country from the list and tick the check box to agree and click on Next step button.

In the next screen you need to confirm your identity by confirmation a Verification Code. Just click on Button and Google will send you a Verification Code. Check your message inbox in your Mobile and in the Verify your Account screen enter the verification code that you got in message and click on Continue button.

Now you have successfully created your Gmail account for your Personal or your Business use for free of cost. Just remember your user name and passwords to login in future. When you have to login you need these two elements. And do not forget to Logout if you are using a sharing computer.

How to create Sales Account Ledger in Tally.ERP 9


In Tally.ERP 9 we have a separate Group name called Sales Accounts and we can use this Predefined Group to create the Sales Ledger for accounting of Sales of a Company.

How to create Sales Account Ledger in Tally.ERP 9
Sales Account Ledger creation in Tally.ERP 9

We can create as many Ledgers as we wish, under the Sales Accounts Group in Tally.ERP 9. While creating the Ledger, there itself we must choose this Group name so, that only the ledger will be treated as a Sales Ledger.

In order make a ledger as a Sales Ledger

  1. Get to the Ledger Creation screen.
  2. Provide the Name for the Ledger.
  3. And choose Sales Accounts Group name for Under field.
  4. And set Yes option for Inventory values are affected field if Accounts are maintained with Inventory is enabled.

And accept the Ledger Creation screen. And this is how to create a Sales Ledger in Tally.ERP 9.

How to record Purchase transaction in Tally.ERP 9?


After we have started with an initial Capital, we have to Purchase the Goods based on the business nature. Every business deals with purchases and sales without purchase there is no question of sale. Purchasing might be the finished product or the raw material.

How to record Purchases in Tally.ERP 9?
Purchase Voucher Entry in Tally.ERP 9

In Tally.ERP, we can record the Purchases using the Purchase Voucher Type. Here we are purchasing Goods worth Rs.60,000 by paying Cash cash so here we have to credit the Cash Ledger and debit the Purchase Ledger. Before going for Voucher Creation, we have to create Purchase Ledger under Purchases Account Group. For the purchase transaction there is Purchase Voucher Type available in Tally.ERP 9. Here

For recording the purchases with Cash

  1. Select Accounting Vouchers option under Transaction in Gateway of Tally Screen.
  2. In the Accounting Voucher Creation screen you can see the type of the Voucher opened.
  3. To change the Voucher Type to Purchase Voucher Type either, select the Purchase button available in the Button Area or press F9 Function Key using the Keyboard.
  4. Provide the Date for the Voucher Creation.
  5. For the Debit side select Purchases Ledger and enter the amount in debit side.
  6. For Credit side select the Cash Ledger and enter the amount in credit side.
  7. Provide narration if required.

And accept the Account Voucher Creation screen to successfully record the purchase entry. And this is how to record the Purchase Transaction in Tally.ERP 9.

How to create Purchase Account Ledger in Tally.ERP 9?


In Tally.ERP 9 we have a separate Group name called Purchase Accounts and we can use this Predefined Group to create the Purchases Ledger for accounting of Purchases of a Company.

How to create Purchase Account Ledger in Tally.ERP 9 without VAT Configuration
Purchase Ledger Creation in Tally.ERP 9

We can create as many Ledgers as we wish, under the Purchase Accounts Group in Tally.ERP 9. While creating the Ledger, there itself we must choose this Group name so, that only the ledger will be treated as a Purchase Ledger.

In order make a ledger as a Purchase Ledger

  1. Get to the Ledger Creation screen.
  2. Provide the Name for the Ledger.
  3. And choose Purchase Accounts Group name for Under field.
  4. And set Yes option for Inventory values are affected field if Accounts are maintained with Inventory is enabled.

And accept the Ledger Creation screen. And this is how to create a Purchase Ledger in Tally.ERP 9.

How to record Capital brought into the Business in Tally.ERP 9?


In Tally.ERP 9 Accounting Software we can record the Funds flew into the Company while starting the Business. Capital Brought into the firm will be recorded using either Receipt Voucher Type or Journal Voucher in Tally. Both are correct but here we are showing you in different way to pass Capital transaction using the Journal Voucher Type.

Image: Journal Voucher Creation in Tally.ERP 9
Journal Voucher Entry in Tally.ERP 9

Every business starts its accounts by passing the Capital brought into the business for purchasing the Assets, Goods, and for paying off the day to day business expenses, if it is a newly started business. And this is the Voucher entry that will be passed in the Books of Accounts. Here, we have created a Company named AccountsGuy.Net in Tally.ERP 9 the proprietor of the firm has brought a initial capital of Rs.1,00,000/- in Cash.

As the Capital is not Traded Receipt, hence it can be recorded using the Journal Voucher Type which is the one of the Accounting Voucher Types in Tally. There are few more transactions like Depreciation, VAT Adjustment, which can only be recorded in Tally.ERP 9 using the Journal Voucher Type.

For recording the Cash brought as capital first we must load the Company and after that

  1. Select Accounting Vouchers option under Transaction in Gateway of Tally screen.
  2. In the Accounting Voucher Creation screen you can see the type of the Voucher opened.
  3. To change the Voucher Type to Journal Voucher Type either select the F7: Journal button available in the Button Area or press F7 Key using the Keyboard.

If you want to allow the Cash or Bank ledgers in the Journal press F12 in the Accounting Voucher Creation screen, set YES for Allow Cash Accounts in Journals option.

How to create Capital Ledger with all settings in Tally.ERP 9


Tally.ERP 9 supports to create Capital Ledger with the help of Capital Group available in the Accounting Software. With the Ledger Creation screen in Tally we can create the Capital Ledger Account. Apart that it support to record the Mailing Details and Tax Information of the Person who brought the Capital into the firm.

How to create Capital Account Ledger in Tally.ERP 9
Capital Ledger Creation in Tally.ERP 9

In order to create a Capital Ledger in Tally.ERP 9 get to the Ledger Creation screen and there

  1. Gave a name to your Capital Account like Venkkatesh Capital A/c.
  2. And you must select Capital Account Group for under field.
  3. Under the Mailing Details section you can provide the contact details of the Capital holder.
  4. Tax details of the Capital holder can be recorded under Tax Information section.
  5. If it is a running company and having the Opening Balance then enter it in the Opening Balance field.

Accept the screen to create the Capital Ledger. And this is how we can create a Capital Ledger in Tally.ERP 9 with all major details.

Is it mandatory to create Cash Account Ledger in Tally.ERP 9?


In Tally.ERP 9 we can create Ledgers using Ledger Creation screen. It having some default ledgers which are already created by the Accounting Software itself. And Cash ledger is one of them.

Should we create Cash Ledger in Tally.ERP 9
Cash Ledger in Tally.ERP 9

So, you do not need to create the Cash Ledger in Tally software. If you open List of Ledgers screen you can find out that the Cash Ledger can be found under Cash-in-hand predefined Accounting Group.

So, you do not need to create the Cash Ledger and use the existing ledger. If you want to create any other ledger which is having the similar nature of Cash you can create it under Cash-in-hand Groups.

How to record Office Advance using Payment Voucher in Tally.ERP 9?


As soon as we start the business with an initial Capital we have to ascertain an Office to start the business. When we have taken an Office, obviously we have to give some advance towards it. And it can be entered in Tally.ERP 9 using the Payment Voucher Type.

Image: Payment Voucher Creation in Tally.ERP 9
Payment Voucher Entry in Tally.ERP 9

As we are making the payment towards the Advance for attaining the Office we have to create a Ledger under the Indirect Expense Account Group.

For recording the Office advance Payment with Cash

  1. Select Accounting Vouchers option under Transaction in Gateway of Tally Screen.
  2. In the Accounting Voucher Creation screen you can see the type of the Voucher opened.
  3. To change the Voucher Type to Payment Voucher Type either, select the Payment button available in the Button Area or press F5 Key using the Keyboard.

And this is how we can record the Payment transaction in Tally.ERP 9 using the Payment Voucher Type.

How to record transactions using the Vouchers Types in Tally.ERP 9?


Whatever a transaction that has to be recorded in Tally.ERP 9 Accounting Software, one must use any one of the available Voucher Types in the Business Package. Tally has provided 18 different Voucher Types excluding Payroll Vouchers. And these are called as Pre-Defined Voucher Types and even we can create as many Voucher Types as we can, such vouchers are called User-Defined Voucher Types.

Image: Recording Transactions using Vouchers in Tally.ERP 9?
Voucher Types in Tally.ERP 9

For instance Accounting Voucher Creation for Cash and Bank payments are relevant to pre-defined Payment Voucher. And for distinguishing the Sales as Cash or Credit we can create our own set of customized Voucher Types. The pre-defined Voucher types have been classified into 3 based on the nature of the Voucher Creation.

Accounting Vouchers

In every business we will be seeing the sale, purchases, receipts, and payments. All such transactions are known as Accounting Transactions therefore such transactions will be recorded in Tally.ERP 9 using the following Pre-Defined Voucher Types.

  1. Receipt
  2. Contra
  3. Payment
  4. Purchase
  5. Sales
  6. Credit Note
  7. Debit Note
  8. Journal

Inventory Vouchers

All the Inventory or Stock related transactions before invoicing like Orders and Delivery Notes are being recorded in Tally.ERP 9 using the Inventory Voucher Types. Apart that Creating a Compound Stock Item from Raw materials or transferring from a godown to another godown are also being recorded in Tally.ERP 9 using the Inventory Voucher Types. And the Inventory Vouchers are listed below.

  1. Purchase Order
  2. Receipt Note
  3. Rejections Out
  4. Stock Journal
  5. Sales Order
  6. Delivery Note
  7. Rejections In
  8. Physical Stock

Order Vouchers

These Voucher Types are helpful for the manufacturing Company as they raise job works and they need to record the raw material details. Hence it is not mandatory for non-manufacturing companies.

  1. Job Work Out Order
  2. Job Work In Order

And these are the Voucher Types available in Tally.ERP 9, using which we record the transaction in the Application.